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Here, we have the following dataset containing the records of product codes, product list, salesperson’s names, and their corresponding sales values of a company. By using this dataset we will demonstrate how to copy the values of the corresponding cells if they contain texts.
We have used Microsoft Excel 365 version here, you can use any other versions according to your convenience.
Method-1: Using Filter Option for Any Text Strings
Here, we have some product codes written in number format and some in text format and our task is to combine these text product codes and their corresponding values in a new sheet. For this purpose, we will be using the Filter option.
Steps:
➤ Select the dataset and then go to the Home Tab >> Editing Group >> Sort & Filter Group >> Filter Option.
In this way, the Filter option will be enabled for this range.
➤ Click on the Filter drop-down symbol of the Product Code column.
➤ Select the Text Filters option and then the Custom Filter option.
After that, the Custom AutoFilter dialog box will open up.
➤ Select the contains option in the first box, and then write the symbol * in the second box for allowing texts only.
➤ Finally, press OK.
Then, you will get the text product codes and their corresponding values.
Now, our task is to copy these values to a new sheet.
➤ Press CTRL+C to copy the visible values of the dataset, and then go to the new sheet Product_Code.
➤ Select the cell (B4) of the new sheet where you want to paste the values and press CTRL+V.
Finally, you will get the product codes in text format and their corresponding values in the new sheet Product_Code.
Method-2: If Cell Contains Text Then Copy to Another Sheet Using the ISTEXT Function
Here, we will only combine the text product codes from the ISTEXT sheet to the new sheet Product_Code1 by using the IF function and the ISTEXT function.
In the Product Code column of the Product_Code1 sheet, we will combine the product codes in text format.
Steps:
➤ Type the following formula in cell B4 of the sheet Product_Code1.
=IF(ISTEXT(ISTEXT!B4),ISTEXT!B4,"")
Here, ISTEXT!B4 is the Product Code in cell B4 of the ISTEXT sheet and ISTEXT will check if the cell value is text or not, if it is text then IF will return this value otherwise a blank.
➤ Press ENTER and drag down the Fill Handle tool.
Then, you will get the following product codes in text format in the new sheet Product_Code1.
Read More: If Cell Contains Text Then Add Text in Another Cell in Excel
Method-3: Using the ISNUMBER and SEARCH Functions
In this section, we will check for the specific text Cherry in the Product column in the ISNUMBER sheet,
and then, extract the corresponding values of this text to the new sheet Product_Name by using the IF function, ISNUMBER function, SEARCH function.
Steps:
➤ Type the following formula in cell B4 of the sheet Product_Name.
=IF(ISNUMBER(SEARCH("Cherry",ISNUMBER!B4)),ISNUMBER!B4,"")
Here, ISNUMBER!B4 is the Product Code in cell B4 of the ISNUMBER sheet.
- SEARCH("Cherry",ISNUMBER!B4)becomes
SEARCH("Cherry", "Cherry") → returns the number of the character at which the given text string is found first.
Output → 1
- ISNUMBER(SEARCH("Cherry",ISNUMBER!B4))becomes
ISNUMBER(1) → returns TRUE for numbers otherwise FALSE
Output → TRUE
- IF(ISNUMBER(SEARCH("Cherry",ISNUMBER!B4)),ISNUMBER!B4,"")becomes
IF(TRUE,"Cherry","") → returns Cherry for TRUE otherwise blank
Output → Cherry
➤ Press ENTER and drag down the Fill Handle tool.
In this way, you will get the text string Cherry and blanks for other products in the Product column.
Similarly, you will get the corresponding salesperson’s names in the SalesPerson column by using the following formula
=IF(ISNUMBER(SEARCH("Cherry",ISNUMBER!B4)),ISNUMBER!C4,"")
For meeting the criterion it will return the value of cell C4 of the ISNUMBER sheet.
And for extracting the selling prices use the following formula
=IF(ISTEXT(ISTEXT!B4),ISTEXT!B4,"")0
For meeting the criterion it will return the value of cell D4 of the ISNUMBER sheet.
Read More: If Cell Contain Word Then Assign Value in Excel (4 Formulas)
Method-4: If Cell Contains Any Specific Text Then Copy to Another Sheet Using the FILTER Function
Here, we will copy the text string Cherry and its corresponding salesperson’s names, sales Values from the Filter sheet
to the new sheet Product by using the FILTER function.
Steps:
➤ Type the following formula in cell B4 of the sheet Product.
=IF(ISTEXT(ISTEXT!B4),ISTEXT!B4,"")1
Here, FILTER!B4:D11 is the range of the FILTER sheet, then FILTER will search for the value Cherry in the range FILTER!B4:B11, and for empty cells, it will return a blank.
After pressing ENTER, we will get the salespersons’ names and the sale values for the product Cherry.
Note:
The FILTER function is only available for Microsoft Excel 365 version.
Similar Readings:
- How to Return Value If Cells Contain Certain Text from a List
- Find text in an Excel range & return cell reference (3 ways)
- Excel If Cell Contains Text Then Return Value (8 Easy Ways)
Method-5: Using the INDEX and MATCH Functions
Here, we have the list of the salespersons’ names and selling values of the product Cherry with other products in the INDEX-MATCH sheet.
Using the SUBTOTAL function, INDEX function, MATCH function we will extract those values from the INDEX-MATCH sheet, and then combine them in the new sheet Product1.
5.1: Getting the Updated Serial Numbers with the Help of the SUBTOTAL Function
Firstly, we will get the serial numbers in the Helper column which will be automatically updated after filtering.
➤ Type the following formula in cell B4
=IF(ISTEXT(ISTEXT!B4),ISTEXT!B4,"")2
Here, 3 is for the COUNTA function, C$4:C4 is the range which will be updated for each successive row like for Row 8 it will be C$4:C8 because we have fixed the first limit by putting a $ symbol before the Row number 4.
➤ Press ENTER and drag down the Fill Handle tool.
Then, you will get the serial numbers in the Helper column.
Now, we will enable the filter option for this range.
➤ Select the dataset and then go to the Home Tab >> Editing Group >> Sort & Filter Group >> Filter Option.
In this way, you will enable the Filter option for this range.
➤ Click on the Filter drop-down symbol of the Product column.
➤ Check only the product Cherry from the drop-down list of the Product column and press OK.
Then, you will get the filtered table and notice that the serial numbers are automatically updated from 1 to 4.
5.2: Using the Combination of INDEX and MATCH Functions to Extract the Values
It’s time to copy the values for the product Cherry from this sheet to the new sheet Product1.
➤ Go to the new sheet Product1 and write down the serial numbers in the Serial No. column.
➤ Type the following formula in cell C4.
=IF(ISTEXT(ISTEXT!B4),ISTEXT!B4,"")3
Here, ‘INDEX-MATCH’!$C$4:$C$11 is the range of the SalesPerson column in the INDEX-MATCH sheet from which we want to get the corresponding value, $B4 is the serial number which will match with the numbers in the range ‘INDEX-MATCH’!$B$4:$B$11 of the Helper column.
- =IF(ISTEXT(ISTEXT!B4),ISTEXT!B4,"")4 → returns the row index number of the value in cell $B4 which is 1.
Output → 1
- =IF(ISTEXT(ISTEXT!B4),ISTEXT!B4,"")5becomes
=IF(ISTEXT(ISTEXT!B4),ISTEXT!B4,"")6 → checks the corresponding value in the range $C$4:$C$11 for row index number 1
Output → Cherry
➤ Press ENTER and drag down the Fill Handle tool.
Then, you will get the text strings, Cherry, from the old sheet to this new sheet.
Similarly, extract the corresponding salesperson’s names for the product Cherry by using the following formula
=IF(ISTEXT(ISTEXT!B4),ISTEXT!B4,"")7
Finally, for the selling prices of the text string Cherry apply the following formula
=IF(ISTEXT(ISTEXT!B4),ISTEXT!B4,"")8
Read More: Excel Formula If Cell Contains Text Then Return Value in Another Cell
Method-6: If Cell Contains Any Specific Text Then Copy to Another Sheet Using VLOOKUP
We will copy the text string Cherry and its corresponding salespersons’ names, selling prices from the VLOOKUP sheet
to the new sheet Product2 by using the VLOOKUP function.
Steps:
➤ Follow section 5.1 to get the following filtered table with updated serial numbers.
To copy these values to the new sheet Product2 go to this sheet first.
➤ Write down the serial numbers in the Serial No. column.
➤ Apply the following formula in cell C4.
=IF(ISTEXT(ISTEXT!B4),ISTEXT!B4,"")9
B4 is the lookup value, VLOOKUP!$B$4:$E$11 is the range in the VLOOKUP sheet where we will search for the lookup value and extract our desired value, 2 is the column index number of this range from which we will extract the Product names and FALSE is for an exact match.
➤ Press ENTER and drag down the Fill Handle tool.
Then, you will get the text strings, Cherry, from the old sheet to this new sheet.
Similarly, you will get the corresponding salesperson’s names in the SalesPerson column by applying the following formula
=IF(ISNUMBER(SEARCH("Cherry",ISNUMBER!B4)),ISNUMBER!B4,"")0
And for having the selling prices use the following formula
=IF(ISNUMBER(SEARCH("Cherry",ISNUMBER!B4)),ISNUMBER!B4,"")1
Read More: How to Use VLOOKUP If Cell Contains a Word within Text in Excel
Method-7: Copy to Another Sheet Using a VBA Code in Excel
You can use the VBA to check within Excel if a cell contains text and then copy to another sheet. Here, we have our desired product Cherry and its corresponding values mixed up with other products in the VBA sheet.
Our task is to combine those values in the new sheet Product3 using a VBA code.
Steps:
➤ Go to the Developer Tab >> Visual Basic Option.
Then, the Visual Basic Editor will open up.
➤ Go to the Insert Tab >> Module Option.
After that, a Module will be created.
➤ Write the following code
Sub Copycellstonewsheet() Dim product As Range Dim Sht1, Sht2 As Worksheet Set Sht1 = Worksheets("VBA") Set Sht2 = Worksheets("Product3") k = 4 For Each product In Sht1.Range("B4:B11") If product = "Cherry" Then Sht1.Rows(product.Row).Copy Destination:=Sht2.Rows(k) k = k + 1 Next product End SubHere, we have declared the product as Range which will be assigned to each cell value of the Product column and Sht1, Sht2 as Worksheet and we have set Sht1 to the old sheet VBA, Sht2 to the new sheet Product3.
The FOR loop will search for the text string Cherry in each cell of the B4:B11 range of Sht1, the IF-THEN statement will copy the corresponding rows if the cell in the Product column of this row contains Cherry and then paste it to the new sheet.
Here, k is determining the row number where we are pasting the values starting from 4 and incremented by 1.
➤ Press F5.
Afterward, you will have the product Cherry and its corresponding Salesperson’s names, Selling Prices in the new sheet Product3.
Practice Section
For doing practice by yourself we have provided a Practice section like below in a sheet named Practice. Please do it by yourself.
Conclusion
In this article, we tried to copy to another sheet if the cell contains text in Excel easily. Hope you will find it useful. If you have any suggestions or questions, feel free to share them in the comment section.